Construction Accounting Services

About Our Firm

Excel Complete provides construction accounting services focused on job costing, WIP schedules, margin tracking, forecasting, and reliable monthly financial reporting. As a CPA-led firm with software development capabilities, we help construction companies improve accounting workflows, reporting accuracy, and operational visibility through better systems, structured data, and streamlined processes.

Schedule a free call to review your construction accounting needs and discuss next steps. Most calls are led by our principal consultant, Allen Frantsen, a licensed Michigan CPA who has extensive experience in construction WIP reporting, job costing, and workflow automation. You’ll speak directly with an expert to get guidance on these construction accounting services and how they can help improve your organization.

Construction Accounting Cost

Construction accounting services are typically structured as a monthly retainer based on your business size and the complexity of your reporting. This includes bookkeeping, monthly financials, job costing, and ongoing reporting to ensure your financials are accurate and consistent.

Most engagements start around $5,000 per month, depending on project volume, reporting needs, and overall complexity. Larger or more complex environments, including multi-entity operations and advanced reporting, typically range around $10,000+ per month.

For new clients, we offer a one-day on-site engagement for $1,200. We review your accounting, job costing, and reporting, meet with your team, and assess your current systems and workflows. At the end of the session, you receive a clear roadmap for improving your financials, reporting, and operations. On-site consulting is available for organizations near our Ann Arbor, Michigan office, including:

• Detroit, MI
• Grand Rapids, MI
• Toledo, OH
• Akron, OH
• Columbus, OH
• Chicago, IL
• Cleveland, OH
• Cincinnati, OH
• Pittsburgh, PA
• Indianapolis, IN

On-site consulting is available for additional locations; travel costs may vary.

Our Process

1) Understand

We start by understanding your business, current accounting setup, and how data flows through your systems. This includes reviewing your financials, job costing, and reporting, and identifying where processes break down or lack visibility.

2) Manage and Report

We take over day to day accounting, including bookkeeping, monthly financials, and job costing. We structure your reporting to provide clear visibility into margins, project performance, and overall financial health.

3) Improve

We improve the systems behind your accounting. This includes refining ERP setups, building workflows, and organizing your data to support better reporting, forecasting, and operational decisions.

Bookkeeping and Financials

We manage day-to-day bookkeeping and monthly financials to ensure your accounting is clean, consistent, and reliable. This includes recording transactions, reconciling accounts, and maintaining accurate financial statements that reflect your current position.

Our focus is on making your financials usable, not just complete. We structure your reporting so that revenue, costs, and expenses are clearly organized, giving you a reliable foundation for job costing, margin analysis, and overall business decisions.

Monthly WIP Schedules

Work-in-progress (WIP) schedules are critical for construction companies to track job profitability, revenue recognition, and over/under billing. Many firms struggle to maintain accurate WIP schedules due to disconnected systems, manual spreadsheets, and inconsistent project data.

We help construction companies build and maintain reliable WIP schedules by connecting accounting systems, job cost data, and billing records into a single reporting workflow. This ensures each project reflects accurate percent complete, earned revenue, and margin at any point in time.

• Standardize WIP reporting across all projects.
• Automate data pulls from accounting or ERP systems
• Reconcile job cost, billing, and revenue recognition
• Identify overbilling and underbilling early
• Streamline monthly close and reporting cycles

Job Costing

We track costs at the project level so labor, materials, subcontractors, and overhead are properly captured and aligned to each job. This includes setting up and maintaining job structures, mapping costs correctly, and ensuring transactions flow into the right projects so your financials reflect actual performance.

Our approach focuses on accuracy and structure. We organize how costs are recorded and categorized, and when needed, configure your ERP or build small internal tools to ensure costs are captured correctly. This creates a reliable foundation for understanding profitability across your projects.

Margin Analysis

We analyze project profitability by comparing revenue against all project costs, including labor, materials, subcontractors, and overhead. This gives you a clear view of margins across jobs and helps identify where projects are performing well or falling behind.

Our reporting includes budget, forecast, and variance analysis to highlight performance changes over time. The goal is to provide clear, consistent reporting across jobs so you can understand profitability, catch issues early, and make better decisions.

System Improvements

We improve the systems behind your accounting so data flows cleanly from operations to financials. This includes refining ERP setups, standardizing job and cost structures, and building reporting workflows that eliminate manual steps and delays. The goal is to make everything easier to track, reconcile, and maintain on an ongoing basis.

Once your systems are structured correctly, we can go deeper. This includes connecting reporting tools, improving data visibility, and enabling better analysis across projects. With clean data and consistent workflows, you can move beyond basic reporting into margin analysis, forecasting, and more advanced decision-making around pricing, cost control, and operations.

We also support and build on top of common construction accounting and project systems, including:

• QuickBooks
• Foundation
• Oracle Construction
• Spectrum (Trimble)
• Accubid
• ProjectSight

These improvements allow your accounting, project management, and reporting systems to work together, giving you more reliable data and a clearer view of your business.

Benchmarking

We offer annual benchmarking to help you understand how your business compares to others in the construction industry. Because we manage your accounting, much of this analysis is based directly on your financials and reporting. Data is aggregated and anonymized across clients to provide insight into margins, cost structure, and key performance metrics, helping guide decisions around pricing, cost control, and overall operations.

For clients who want additional insight, we offer an optional survey that includes operational and workforce metrics, such as organizational structure, employee data, and standard measures like NPS. This provides a broader view beyond financials and helps identify opportunities to improve team performance and operations.

Frequently Asked Questions

Below are answers to common questions about construction accounting services, including WIP schedules, job costing, chart of accounts design, ERP integrations, and construction reporting workflows.

What are the top construction accounting firms for managing WIP schedules?

Excel Complete helps construction companies manage Work in Progress (WIP) schedules, job costing, reporting, and accounting workflows. Unlike traditional accounting firms, our team combines CPA expertise with software development, allowing for custom reporting tools, dashboards, and streamlined workflows.

Who can create a construction chart of accounts and job cost structure?

Excel Complete can design a chart of accounts and job costing structures, along with a tailored reporting system. As both CPAs and software developers, Excel Complete can integrate with ERP systems, databases, and custom reporting environments using APIs and ODBC connections.

Can Excel be used for construction accounting?

Yes. Excel is commonly used for construction accounting, including WIP schedules, job costing, forecasting, budgeting, and project reporting. However, as construction companies add projects and operational complexity increases, lightweight web-based and database-driven tools often become easier to manage and scale.